Yale University's Sponsored Identity (SID) program is designed to provide easy access to the university's resources and services for individuals who are not directly affiliated with the institution. This program enables sponsors, such as faculty or staff members, to request temporary or ongoing access to Yale's systems and facilities for guests, visitors, or external collaborators. The Sponsored Identity program streamlines the process of granting access to Yale's resources, making it easier for sponsored individuals to participate in university activities, collaborate with Yale community members, and utilize the university's facilities.
Eligibility and Sponsorship
To be eligible for a Sponsored Identity, an individual must be sponsored by a current Yale faculty or staff member. The sponsor is responsible for requesting the SID on behalf of the sponsored individual and for ensuring that the individual understands and complies with Yale’s policies and procedures. Sponsors can request a Sponsored Identity for various purposes, including research collaborations, academic visits, conferences, or other university-related activities. The sponsorship period can vary depending on the purpose and duration of the visit or collaboration.
Sponsored Identity Types
Yale offers different types of Sponsored Identities to accommodate various needs and circumstances. These include:
- Temporary Sponsored Identity: This type is suitable for short-term visits or collaborations, typically lasting up to a few months.
- Ongoing Sponsored Identity: This type is intended for longer-term collaborations or affiliations that require continued access to Yale’s resources over an extended period.
- Conference Sponsored Identity: This type is specifically designed for conference attendees or participants in university-organized events.
The type of Sponsored Identity requested depends on the nature and duration of the individual's affiliation with Yale. Sponsors must specify the type of SID and the duration of sponsorship when submitting the request.
| Sponsored Identity Type | Duration | Purpose |
|---|---|---|
| Temporary | Up to 6 months | Short-term visits, collaborations |
| Ongoing | More than 6 months | Long-term collaborations, affiliations |
| Conference | Varies by event | Conference attendance, event participation |
Requesting a Sponsored Identity
The process of requesting a Sponsored Identity involves several steps, including:
- The sponsor submits a request for a Sponsored Identity through Yale’s online system, providing required information about the sponsored individual and the purpose of the sponsorship.
- The request is reviewed and approved by the appropriate Yale department or unit.
- Upon approval, the sponsored individual receives an email with instructions on how to activate their Sponsored Identity and access Yale’s resources.
It's crucial for sponsors to provide accurate and complete information when requesting a Sponsored Identity to avoid delays in the approval process. Sponsored individuals must also comply with Yale's policies and procedures, including those related to data security and network usage.
Benefits and Access
Sponsored Identities offer various benefits and access to Yale’s resources, including:
- Network Access: Sponsored individuals can access Yale’s wireless and wired networks.
- Email Account: A Yale email account is provided for official communication purposes.
- Library Access: Sponsored individuals may have access to Yale’s libraries and their resources.
- System Access: Depending on the sponsorship, access to specific Yale systems and applications may be granted.
The level of access and the specific resources available to sponsored individuals depend on the type of Sponsored Identity and the purpose of the sponsorship. Sponsors should clearly outline the necessary access and resources when requesting the Sponsored Identity.
How long does it take to process a Sponsored Identity request?
+The processing time for a Sponsored Identity request can vary, but it typically takes a few business days. It's recommended to submit the request well in advance of the sponsored individual's visit or collaboration to ensure timely access to Yale's resources.
Can a Sponsored Identity be extended or renewed?
+Yes, a Sponsored Identity can be extended or renewed, provided the sponsor submits a new request with updated information and justifies the need for continued access. The extension or renewal is subject to approval by the relevant Yale department or unit.
In conclusion, Yale’s Sponsored Identity program is designed to facilitate collaboration and access to university resources for individuals who are not directly affiliated with Yale. By understanding the eligibility criteria, sponsorship process, and benefits of a Sponsored Identity, both sponsors and sponsored individuals can navigate the system efficiently and make the most of the opportunities available at Yale University.
