The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The University of Georgia (UGA) is committed to complying with FERPA regulations, and students have the right to control access to their education records. In this guide, we will walk you through the process of submitting a FERPA consent form at UGA, also known as the "FERPA UGA" consent.
Understanding FERPA and UGA’s Policies
Before submitting a FERPA consent form, it’s essential to understand the basics of FERPA and UGA’s policies. FERPA gives students the right to inspect and review their education records, as well as the right to request amendments to their records if they believe they are inaccurate or misleading. UGA’s FERPA policy is designed to protect the privacy of student education records while also allowing for the sharing of information with authorized individuals and organizations.
Who Needs to Submit a FERPA Consent Form?
At UGA, students who want to allow others to access their education records or discuss their academic progress with university staff or faculty members need to submit a FERPA consent form. This includes students who want to:
- Authorize a parent or guardian to access their education records
- Allow a university staff member or faculty member to discuss their academic progress with someone else
- Release their education records to a third party, such as an employer or scholarship organization
Students who do not submit a FERPA consent form will be the only ones who can access their education records or discuss their academic progress with university staff or faculty members.
Step-by-Step Guide to Submitting a FERPA Consent Form
Submitting a FERPA consent form at UGA is a straightforward process. Here’s a step-by-step guide:
- Log in to the UGA student portal, OSIS, using your UGA MyID and password
- Navigate to the “Student Records” tab and click on “FERPA Consent”
- Click on the “Create a New FERPA Consent” button
- Enter the name and relationship of the person you want to authorize to access your education records
- Select the specific records you want to authorize access to, such as grades, transcripts, or financial aid information
- Choose the duration of the consent, which can be for a specific semester or until the consent is revoked
- Review and agree to the terms of the FERPA consent form
- Submit the form electronically
Once you've submitted the FERPA consent form, the authorized individual will be able to access your education records or discuss your academic progress with university staff or faculty members.
Revoking a FERPA Consent Form
If you need to revoke a FERPA consent form, you can do so by logging in to the UGA student portal and navigating to the “Student Records” tab. Click on the “FERPA Consent” link and then click on the “Revoke a FERPA Consent” button. Select the consent you want to revoke and confirm that you want to revoke access to your education records.
| FERPA Consent Type | Description |
|---|---|
| Parent/Guardian Consent | Authorizes a parent or guardian to access a student's education records |
| Third-Party Consent | Authorizes a third party, such as an employer or scholarship organization, to access a student's education records |
| University Staff/Faculty Consent | Authorizes a university staff member or faculty member to discuss a student's academic progress with someone else |
Common Questions About FERPA and UGA’s Consent Process
We’ve answered some common questions about FERPA and UGA’s consent process below.
What is FERPA, and how does it apply to UGA students?
+FERPA is a federal law that protects the privacy of student education records. At UGA, FERPA applies to all students, regardless of their age or dependency status. Students have the right to control access to their education records, and UGA is committed to complying with FERPA regulations.
How do I submit a FERPA consent form at UGA?
+To submit a FERPA consent form at UGA, log in to the UGA student portal, OSIS, and navigate to the "Student Records" tab. Click on the "FERPA Consent" link and follow the prompts to create a new FERPA consent form. Enter the required information, review and agree to the terms, and submit the form electronically.
Can I revoke a FERPA consent form at UGA?
+Yes, you can revoke a FERPA consent form at UGA. To do so, log in to the UGA student portal and navigate to the "Student Records" tab. Click on the "FERPA Consent" link and then click on the "Revoke a FERPA Consent" button. Select the consent you want to revoke and confirm that you want to revoke access to your education records.
In conclusion, submitting a FERPA consent form at UGA is a straightforward process that allows students to control access to their education records. By following the steps outlined in this guide, students can ensure that their education records are protected and that authorized individuals can access the information they need. Remember to carefully review the terms of the FERPA consent form before submitting it, as it may have implications for your academic and financial aid records.
