The Stanford Administrative Guide is a comprehensive resource that outlines the policies, procedures, and guidelines for administrative operations at Stanford University. The guide is designed to provide faculty, staff, and students with a single source of information on administrative topics, ranging from financial management and human resources to research administration and facilities management. The guide is regularly updated to reflect changes in university policies, federal and state regulations, and best practices in higher education administration.
Introduction to the Stanford Administrative Guide
The Stanford Administrative Guide is organized into several sections, each focusing on a specific area of administrative operations. The guide includes sections on financial management, including budgeting, accounting, and financial reporting; human resources, including recruitment, hiring, and employee benefits; research administration, including grant management and research compliance; and facilities management, including building maintenance, renovations, and capital projects. The guide also includes sections on information technology, including data security and network infrastructure; environmental health and safety, including laboratory safety and emergency preparedness; and university policies, including academic freedom and student conduct.
Financial Management
The financial management section of the Stanford Administrative Guide provides detailed information on financial policies and procedures, including budgeting, accounting, and financial reporting. The section includes guidelines on financial planning, budget preparation, and financial analysis, as well as information on financial systems, including the university’s financial management system and accounting software. The section also includes information on financial compliance, including tax compliance, financial audits, and internal controls.
| Financial Category | Policy/Procedure |
|---|---|
| Budgeting | Annual budget preparation, budget revisions, and budget monitoring |
| Accounting | Financial statement preparation, account reconciliations, and journal entries |
| Financial Reporting | Monthly financial reports, quarterly financial reports, and annual financial reports |
Human Resources
The human resources section of the Stanford Administrative Guide provides detailed information on HR policies and procedures, including recruitment, hiring, and employee benefits. The section includes guidelines on job postings, interviews, and job offers, as well as information on employee onboarding, training, and development. The section also includes information on employee benefits, including health insurance, retirement plans, and paid time off.
- Recruitment and hiring procedures
- Employee onboarding and orientation
- Employee benefits and compensation
- Employee performance management and evaluation
Research Administration
The research administration section of the Stanford Administrative Guide provides detailed information on research policies and procedures, including grant management and research compliance. The section includes guidelines on grant proposal preparation, grant award management, and grant closeout, as well as information on research compliance, including human subjects research, animal research, and biosafety.
The section also includes information on research funding opportunities, including federal and state funding agencies, as well as private foundations and corporations. The section provides detailed information on research budgeting, including budget preparation, budget revisions, and budget monitoring, as well as information on research financial reporting, including financial statements and financial audits.
Facilities Management
The facilities management section of the Stanford Administrative Guide provides detailed information on facilities policies and procedures, including building maintenance, renovations, and capital projects. The section includes guidelines on facility planning, design, and construction, as well as information on facility operations, including maintenance, repairs, and utilities management.
| Facilities Category | Policy/Procedure |
|---|---|
| Building Maintenance | Preventive maintenance, routine repairs, and emergency repairs |
| Renovations and Capital Projects | Project planning, project design, and project construction |
| Facility Operations | Utilities management, waste management, and recycling programs |
What is the purpose of the Stanford Administrative Guide?
+The Stanford Administrative Guide is a comprehensive resource that outlines the policies, procedures, and guidelines for administrative operations at Stanford University. The guide is designed to provide faculty, staff, and students with a single source of information on administrative topics, ranging from financial management and human resources to research administration and facilities management.
How often is the Stanford Administrative Guide updated?
+The Stanford Administrative Guide is regularly updated to reflect changes in university policies, federal and state regulations, and best practices in higher education administration. The guide is reviewed and revised annually, with updates made as needed to ensure that the information is accurate and up-to-date.
The Stanford Administrative Guide is an essential resource for faculty, staff, and students at Stanford University, providing detailed information on administrative policies and procedures. The guide is designed to promote financial transparency and accountability, ensure compliance with federal and state regulations, and support the university’s mission of teaching, research, and public service. By following the policies and procedures outlined in the guide, faculty, staff, and students can help to ensure that the university’s administrative operations are efficient, effective, and compliant with all relevant laws and regulations.
